Including setup time
Including clean up time
This is the person we can contact prior to the event to arrange details.
The responsible party is one individual who will be present for the entire duration of the event to ensure all policies and procedures are followed. This person will be responsible for opening and closing the building if your event is outside of normal business hours.
Trinity's kitchen includes commercial kitchen appliances which have unique operating procedures. In requesting to use kitchen equipment your group agrees to:
1. Assume all risk involved
2. Read and follow available instructions
3. Allow only those individuals who are familiar with equipment operation to use it
Only authorized individuals may operate Trinity's audio/visual equipment such as microphones, speakers, and projectors.
If you select "Yes", our technical director will reach out to you about the details of your request, their availability, and the cost of hiring them.
- Trinity does not rent facilities under any circumstances. There are no fees to use the facility. Honorariums / monetary gifts are always welcome.
- Trinity reserves the right to limit the use of its facilities at any time and for any reason. The building may be reserved for a personal event if the event is intended for a “not-for-profit activity” (not for personal enrichment), does not conflict with Trinity’s constitution, and is hosted by a member.
- Trinity Lutheran Church’s property and liability insurance provider requires that all groups and non-church member individuals wishing to use Trinity property need to obtain a "Certificate of Liability Insurance" that designates Trinity Hillsboro as a 'certificate holder.' This document will outline the liability insurance coverage to cover the activities being hosted on Trinity’s premises, effectively extending coverage to include the use of Trinity’s facilities. This certificate of liability insurance must be provided to the church office no later than 5 business days prior to your event.
- Trinity reserves the right to rescind a reservation. In the event that your reservation is rescinded we will communicate with you as early as possible, and will make every effort reschedule at a mutually opportune date.
- Facility use requirements / responsibilities:
Please designate someone to take responsibility to ensure the following are observed for the health and safety of everyone during your event.
-If your event is to take place outside of normal business hours, please make arrangements for building entry and exit.
-Any set up prior to your event is the responsibility of the applicants.
This includes chairs, tables, other furniture etc. Please allow time for this in your application for the reservation. Before you depart the premises, please be sure that all rooms used are returned to their prior status. This includes furniture, heat, and lighting, etc. Clean up of tables, floors, white boards, etc. Garbage is to be taken out and placed in the dumpsters. Garbage gate key to the dumpsters is in the kitchen on the corkboard.
- For details concerning alcohol consumption during your event, answer yes to "Will food or drink be served at the event?" above. Answering no means you do not intend to serve alcohol.
- In the unlikely occurrence of any of the following during your event: (i.e., Presence of obvious vagrants, vandalism, illicit activity etc.,) Please contact the Hillsboro Police immediately!
Either Non-Emergency: 503-629-0111 or 911 as the situation warrants.
Then contact us: info@trinityhillsboro.com
-Trinity strives to follow all current recommendations and mandates by the CDC and local authorities. We appreciate your consideration of those requirements. As things do change frequently, please make sure that your group takes the appropriate actions to comply with the current known safety measures.
